What a Good Private Testing Report Should Contain

What a Good Private Testing Report Should Contain

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When students with learning disabilities and Attention Deficit Hyperactivity Disorder (ADHD) get to their later high school years, they can apply for accommodations on the ACT and SAT.  After they graduate from high school, they can and should apply for accommodations at college, as all schools have to provide services for students with disabilities.

Some students and their parents assume that students will receive more or better accommodations if they pay for a private evaluation.  But this isn’t necessarily true, especially as the quality of private reports can vary widely.

Testing from the school district will likely be sufficient for college documentation

For most students with learning disabilities, the testing provided by the school system will likely be accepted by colleges, so getting tested privately will probably be unnecessary in order for students to apply for accommodations.  As long as their current testing contains some measure of cognitive functioning (such as a Wechsler Adult Intelligence Scale – or WAIS, Wechsler Intelligence Scale for Children – or WISC, or a Woodcock-Johnson Cognitive Battery – or WJ-III Cognitive) and an achievement measure that covers, math, reading, and writing (such as the Wechsler Individual Achievement Test – or WIAT, or the Woodcock-Johnson Achievement Battery – or WJ-III).

Before you spend money on unnecessary testing, you should see whether the most recent testing your district has done for your student meets the requirements of the testing agency or college from which your student plans to request accommodations.  If so, you likely will not have to spend any money for private testing, and you should not do so on the assumption that a private report will improve your student’s chances of getting accommodations or of receiving more accommodations than s/he might with the school’s testing.

Students with Attention Deficit Hyperactivity Disorder (ADHD) May Need to Get Tested

An exception to this statement about school testing being sufficient may apply to students with ADD.  Some colleges require such testing as is described above, plus several other kinds of measures.  School districts do not typically own such tests, so students who plan to attend a school that requires them will have to pursue a private evaluation.  Students who have ADD and plan to apply for accommodations on college admissions exams or at college should see Elizabeth’s advice on how to research what documentation they will need.  But students should not pursue testing until they have been accepted to and decide to attend a college that requires such an evaluation, since many schools will not require such an evaluation.

An exception to the statement about school testing being sufficient may apply to students with ADHD.  Some colleges require such testing as is described above, plus several other kinds of measures.  School districts do not typically own such tests, so students who plan to attend a school that requires them will have to pursue a private evaluation.  If your student has ADHD and plans to apply for accommodations on college admissions exams or at college, see Elizabeth’s advice on how to research what documentation they will need.  But do not pursue testing until your student has been accepted to and decides to attend a college that requires such an evaluation, since many schools will not require such an evaluation, in which case the expense and time spent on testing will prove to be unnecessary.

Elements to Look For in a Good Private Report

Any report should contain some basic elements.  It should be printed on the professional’s letterhead, state the reason for testing, present the testing results, and be signed.  Many evaluators who do testing have their own template that they use, and that’s perfectly appropriate.   But what separates a basic report from a detailed one is the amount of detail that the evaluator includes on top of this basic framework.

It is a very good idea to ask the evaluators you are considering using for a copy of a redacted report, which is a sample report where any identifying information about the student will be removed or blacked out.  Many professionals are unlikely to have such a report readily available, and this does not mean anything except that they might never have been asked for one.  However, you should know that it is worth waiting a few weeks to receive one, as this will give you a good idea of how much information these professionals include in a report aside from the test scores.  You may be surprised to see that some of the evaluators who charge the most money do not provide the most detailed reports (even if they are the lengthiest).

As they review these redacted reports, you should see certain elements.  A good report should contain:

  • A fairly thorough history.  This part of the narrative should include information about early development (Did the student walk, talk within a normal developmental range), acquisition of academic skills (when did the student learn to read, write, do simple calculations?), and any history of speech and language or occupational therapy, tutoring, or after-school help provided by teachers.  The report should also mention any other members of the family who have been diagnosed with or are suspected of having a disability.  There should be a discussion of the family’s situation, too (Parents married?  How many siblings?  Any family stressors?).
  • A description of the student’s performance during testing.  Good evaluators will describe the student’s demeanor throughout the testing (Was she eager to try?  Was he shy and withdrawn?).  They will talk about how the student worked on the tasks (Did she rush through?  Did he take five minutes to work on each question?).  They will sometimes ask a student to explain how he/she arrived at an answer or give the student a chance to try a problem again after it has been marked wrong to see whether the student just wasn’t paying attention or doesn’t know how to do the problem or know the answer.
  • A thorough discussion of the results.  Good evaluators talk about what students did well and analyze their errors.  For instance, on a spelling task, did the student’s responses get close to the correct spelling (ex. spelling “phone” as “fone”) or were they phonetically correct but technically incorrect (ex. spelling “table” as “tabul”)?   Good evaluators also make connections between the patterns seen in the cognitive testing and the achievement tests (ex. you would expect to see a student with strong verbal skills to do well on reading and writing measures, and a student who shows weaknesses in verbal skills to struggle with reading and writing).
  • Standard (or scaled) scores and percentile ranks for every measure administered.  Evaluators should provide a score for every test and subtest given in the evaluation.  For instance, an evaluator should give not only the student’s Verbal Comprehension Index score for the WAIS-IV, but she should also provide the student’s scores on the Vocabulary, Similarities, and Information tests (and any supplemental measures administered).
  • Some evaluators like to include students’ test scores within the narrative as they are being discussed.  This is fine, as long as the scores are provided for each measure administered.   Others provide a score summary or table at the end.  For an example of what one looks like for an achievement battery, see this page.
  • When evaluators use computer programs, these usually provide students’ scores presented as standard (or scaled) scores, percentile ranks, age equivalents, and grade equivalents (as seen on the sample), and they may provide some additional information.  It is important for students and their parents to know that most testing agencies and colleges will reject testing that does not provide the standard scores and percentile ranks.  The other information is not typically required, so while its presence in a report will not be a problem, it will also not be seen as adding value.
  • A summary.  At the end of the report, good evaluators will summarize the overall picture and point out students’ strengths as well as particular areas of concern, if there are any.  They will also mention that they have ruled out other causes of the difficulty (such as anxiety, depression, or other conditions that could affect the student’s performance).  Good evaluators will not necessarily find that a client has a learning disability or ADD, because not everybody who gets tested does have a disability.  But they should at least be able to give a sense of what is the root of the difficulty (if, indeed, there is one).
  • Recommendations.  Good evaluators not only suggest adjustments to be made at school, but they recommend strategies and technology that the student can use to improve his/her skills and bypass the area of weakness in and out school.  These recommendations for accommodation should be supported by evidence from the testing and make sense based on what the testing says.    This is important, as learning disabilities and ADHD are lifetime issues, and students need to know how to help themselves in their daily lives as well as in educational settings.

How You Can See Whether an Evaluator Offers a Basic or Detailed Report

As stated earlier, most evaluators have a template that they use for every report, which provides some descriptions of the subtests administered so that the reader can understand the tasks that the student completed.   Testing agencies and colleges don’t expect reports from school districts to go much beyond these templates; they understand that districts have to test large numbers of students every year and cannot get into much detail.  But if you are paying for testing, make sure that you get your money’s worth.

The best way to see whether that sample report you got from an evaluator contains what it should is to use a highlighter on any section that explains what the student had to do in the test, the student’s scores, and any other information regarding scores or percentile ranks.  If most of the report gets highlighted, it is a very basic report.  This is not a bad thing, but you may not wish to pay a high price for such a report.

Here’s how a basic report describing a student’s performance on the Woodcock-Johnson Writing Samples test would look after highlighting:

Student X earned a score of 121 on a task that asked him to write sentences to describe an object, explain something factual, or complete a passage (Writing Samples).  This placed Student X in the Superior range on this task as compared to other students his age.  His RPI score for this test was 98/90.  His age equivalent score was >30, and his grade equivalent score was >30.

Here’s how a detailed report would look:

Student X earned his lowest writing score for the entire battery on a task that asked him to write sentences to describe an object, explain something factual, or complete a passage (Writing Samples).  This task assigns two points to responses that answered the prompt and provided some detail, one point for items that provided simple, straightforward answers, and either 1.5 or .5 points for answers in between (answers that were very far off the mark did not receive credit).  His performance on this task showed a lot of inconsistency.  He earned maximum credit on only one item, where he provided a response that was simple in content and vocabulary but did describe the action and its result (analogy – “The woman cooked some pasta and ate it.”).  However, he did not provide a two-part answer on a different item where he should have done so (analogy – answering “You might get thirsty” to the question “Why should you carry water with you when you go on a hike?”).  Student X received only half a point for this response because, without the first part of the sentence, his response was too vague to make the reader understand what he had been asked to explain.On most other items, Student X earned two points.  On an item that asked Student X to describe the action and predict what would happen next, he used a run-on-sentence.Some of Student X’s answers used vague language.  On two items that asked him to describe the action in the picture, his answers were certainly technically correct, but they lacked a fairly obvious verb that was more specific (analogy – “The boy has ice cream” rather than “The boy licks his cone.”).  On one item that asked him to explain the relationship between two people, his answer was so vague that he only earned .5 points (analogy – writing “They are in a family” for a picture that shows a father and son).  When asked verbally what the relationship was, Student X was able to respond correctly (the vocabulary was simple and was clearly not out of his knowledge base).Surprisingly, Student X provided one response that was not a sentence (analogy – writing “One word – a car” when asked to say what vehicle is pictured).  When asked to try the item again, Student X was able to provide a simple, correct response.  This item is not at all representative of his abilities, and since his sense of humor was in evidence throughout the session, it was likely just a manifestation of this.  But it is curious that he did not self-correct this response before testing moved on to the next item.  He only self-corrected when prompted to by the examiner.While these elements were not part of the scoring, Student X used punctuation, capitalization, and spelling correctly (though he spelled one or two words incorrectly).  His sentence structures were simple and straightforward, so except where noted already, he used grammar correctly.

You should be able to see a lot of text that is not highlighted in a report, which will show that an evaluator puts lots of details and thought into writing reports.

Remember that – even though the testing from their school is unlikely to provide the level of detail discussed here – most testing agencies and colleges will accept it, so they will not need to pay for private testing.  But if you decide to pay for testing, be sure to read Elizabeth’s suggestions to make sure you choose a qualified evaluator and that the testing includes everything your student needs to apply for accommodations.